💼 Strategic Office Manager and Executive Assistant (m/f/d) bei Voyfai in Berlin supporting Co-Founders

Stichworte

• OfficeManagement
• ExecutiveAssistant
• Berlin
• Startup
• Logistik
• Hybrid
• Eventplanung
• SeriesA
• Administration
• Assistenz

Zusammenfassung

Voyfai sucht einen engagierten Office Manager und Executive Assistant zur Unterstützung der Geschäftsführung am Standort Berlin. In dieser zentralen Rolle sind Sie direkt für die reibungslosen Abläufe im Hauptquartier sowie die strategische Terminplanung der Co-Gründer verantwortlich. Das schnell wachsende Series-A-Startup bietet Ihnen die Chance, organisatorische Strukturen aktiv mitzugestalten und Events von Grund auf zu planen. Sie fungieren als erste Kontaktperson für Partner und Teammitglieder in einem dynamischen, internationalen Umfeld. Diese Position ist ideal für proaktive Organisationstalente, die in einem technologiegetriebenen Logistikunternehmen wachsen möchten.

Benefits und Qualifikationen

• Equity-Optionen
• 30 Tage Urlaub
• Monatliches Navit-Mobilitätsbudget
• Hybrides Arbeitsmodell
• Regelmäßige Teamevents

Stellenausschreibung

Join Voyfai, a rapidly expanding Series A startup at the forefront of European logistics and technology. Headquartered in the heart of Berlin, we are part of a major international group driving innovation across multiple markets.

This role offers a premier opportunity to collaborate directly with our Co-Founders, making a significant impact on our organizational growth. You will be instrumental in building new structures and leading strategic administrative initiatives within a high-speed environment. If you thrive on creating order from scratch and want to be part of a scaling success story, we want to meet you.

Your Role

As an Office Manager and Executive Assistant, you will ensure our Berlin headquarters operates at peak efficiency while providing high-level support to the leadership team. You will work side-by-side with our founders, Adrian and James, managing complex logistics, travel, and scheduling. Your success will be defined by a frictionless office environment and seamlessly managed executive priorities.

Key Responsibilities

• Oversee daily headquarters operations, managing vendors and supplies for our expanding team.
• Provide a professional welcome to guests and visitors, representing our corporate culture.
• Coordinate international travel and intricate calendars for the Co-Founders and leadership team.
• Facilitate high-level meetings with external stakeholders and board members.
• Maintain the highest level of discretion when handling sensitive information.
• Lead the planning and execution of team events, offsites, and celebrations.
• Act as the central point of contact for all office-related inquiries.

Your Profile

• Possess 2-5 years of experience in office management or executive assistance, preferably in a fast-paced environment.
• Working proficiency in German (B1) for effective vendor coordination.
• Exceptional organizational talent with the ability to prioritize multiple high-stakes tasks.
• Strong communication skills for interacting with senior leadership and external partners.
• Proficiency in Microsoft Office, Outlook, and modern scheduling tools.
• A proactive, solution-oriented mindset with the confidence to flag issues early.

Bonus Qualifications

• Prior experience organizing large-scale company events or offsites in a startup environment.

Benefits and Perks

• Competitive compensation package including equity options.
• Dynamic workplace culture with a mission-driven team.
• Flexible hybrid work arrangements.
• 30 days of paid time off for optimal work-life balance.
• Regular team offsites and social events.
• Monthly mobility allowance via Navit.