Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care. With around 10,000 colleagues, we provide our products and services in almost 100 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Group revenues in 2022 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC).
Our search for better is changing the lives of our customers. It’s changing the careers of our people too –creating new challenges and opportunities all the time. We’re a business that never stands still. Join us on our journey to #ForeverCaring as an Administrative Assistant to Global VP, and you won’t either.
Job Summary
The position will support multiple members of the Global Quality and Operations (GQO) organization .
The ideal person will be experienced in handling a diverse range of administrative and executive support related tasks in a multi-cultural environment and be familiar working with highly confidential information. The person must be able to work independently with little direct supervision. It is critical for the person to interact with staff at all levels in a fast paced, global environment.
The role directly represents the GQO organization, and as such, is critical in driving and maintaining activities that uphold the identity and brand of GQO. The candidate will help ensure the organization, structure, and governance to enable the flawless execution of the GQO strategy for the business and will interface with executive level stakeholders in helping us drive consistent and professional messaging towards our ambition of enabling the business to pivot towards sustainable and profitable growth, while embedding a culture of quality across Convatec.
Key Duties and Responsibilities
- Perform executive administrative tasks associated with supporting the Senior executives.
- Coordinate workflow and maintain a productive work environment.
- Interact with customers, senior-level executives, and all other levels of employees.
- Excellent calendar management skills, scheduling complex meetings and handling logistics.
- Coordinate complex domestic and international travel arrangements and international meetings.
- Set up and coordinate off-site meetings.
- Compose, design, and edit correspondence and reports.
- Produce complex and professional looking PowerPoint presentations.
- Maintain business/customer contact database, corporate files, and business plans.
- Conduct Internet research: review and synthesize information.
- Plan and schedule projects, and GQO initiatives/campaigns, ensuring timely completion.
- Collect and prepare information for use in discussions/meetings of executive staff and outside individuals and produce a structured output from these meetings/discussions for follow-up.
- Make high level contacts of a sensitive and/or confidential nature inside and outside the company.
- Support in coordinating external/internal audit logistics.
- Support in records management to the global quality management systems team, mainly in the interaction with off-site storage vendors.
- Work with standard and advanced spreadsheets, databases, and word processing software packages.
- Process purchase orders and help the team with administrative financial tasks, such as coordinating capital appropriate request inputs.
- Prepare itineraries, agendas and expense reports.
About You
- Associates degree is preferred
- Minimum of 8 years executive administrative experience in the Pharmaceutical/Medical Device and/or Healthcare industry.
- Clear and effective written and verbal communication skills.
- Demonstrated customer-oriented perspective and behaviors
- Proficient in Microsoft Office, including Office 365 and SharePoint.
- Ability to adapt to changing work priorities.
- Must possess exceptional organization and time management skills.
- Must be highly confidential in nature.
Working Conditions
This position will be Remote, working across multiple time zones.
Flexibility may be required at times based on business needs, These will be communicated upfront.
While this role will report directly to one LT member in GQO, there may be times where the role will support other leaders in the GQO LT with specific needs.
Our products make a big difference every day. So will