🤝 Cloudflare sucht: Engagierter Office Coordinator (Onsite) für München!

Available Locations: Munich, Germany

Description

The Places Team at Cloudflare is seeking a proactive and enthusiastic Office Coordinator to enhance the daily operations of our growing Munich office. As the first point of contact for employees, guests, and vendors, you will ensure a welcoming, well-organized, and efficient workspace that embodies our culture and values.

Collaborating with teams across the region, you will support local events and programs, driving smooth daily operations with a hospitality-focused mindset and meticulous attention to detail. This role is perfect for someone who thrives in fast-paced environments, enjoys problem-solving, and takes pride in creating exceptional experiences.

This role reports to the Regional Workplace Operations Manager

Responsibilities

• Be the welcoming face of the office, greeting employees, visitors, candidates, and vendors with warmth
• Collaborate with the Coworking Community team to improve the office experience and streamline processes, including maximizing space, supporting team events, tracking occupancy, and reporting maintenance issues
• Take ownership of daily operations to maintain an organized, tidy, and fully functional office
• Provide excellent onsite support by addressing employee inquiries, managing email and ticket queues, and handling administrative tasks
• Manage incoming mail, including confidential items, and assist with shipments as needed
• Support internal events, executive visits, and team gatherings, including setup, teardown, and food arrangements
• Oversee snack and lunch programs, ensuring variety and alignment with sustainability goals
• Order and maintain office and pantry supplies, ensuring spaces are well-stocked, functional, and inviting
• Manage budgets and invoices efficiently
• Partner with vendors to support onboarding, place purchase orders, and track services
• Identify and escalate maintenance or security issues, coordinating resolutions with relevant teams
• Support office moves, including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy
• Assist in onboarding new hires and welcoming international visitors
• Collaborate with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed
• Participate in regional Places team initiatives and planning efforts

Requirements

• 2+ years of experience in office coordination, hospitality, executive support, or operations in a fast-paced environment
• Friendly, patient, and service-oriented with strong communication and interpersonal skills
• Detail-oriented and highly organized; no task is too small
• Experience supporting a growing office of 75+ employees
• Proven ability to manage vendors and handle multiple projects simultaneously
• Fluent in German and proficient in English
• Comfortable working independently and as part of a distributed team
• Proficient in Google Workspace and other productivity tools
• Experience managing budgets and using a PO platform
• Experience working with executives
• Able to commit to being onsite full-time

Nice to Have

• First Aid certification (or willingness to obtain - training provided)
• Familiarity with German occupational health & safety standards
• Experience supporting offices across regions

What Makes Cloudflare Special?

We are a highly ambitious, large-scale technology company with a soul. Protecting the free and open Internet is fundamental to our mission to help build a better Internet.

Project Galileo: Since 2014, we've provided over 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work. This technology is already used by Cloudflare’s enterprise customers, at no cost to these organizations.

Athenian Project: In 2017, we launched the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. We've since provided services to more than 425 local government election websites in 33 states.

1.1.1.1: We released 1.1.1.1 to improve the foundation of the Internet by creating a faster, more secure, and privacy-centric public DNS resolver. Available for everyone, it’s the first consumer-focused service Cloudflare has ever released. We do not store client IP addresses, ever. We remain committed to our privacy policy and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you’d like to be a part of? We’d love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person's, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at hr@cloudflare.com or via mail at 101 Townsend St. San Francisco, CA 94107.