Join us as an Events Coordinator and play a key role in supporting events that bring companies together, unite innovators, and the community. In this essential role, you'll help execute events that foster connections for companies large and small, as well as creatively engage the innovation ecosystem to drive energy to CIC’s spaces. CIC is on the lookout for a friendly and organized individual for this exciting, full-time role, ideal for someone passionate about bringing people together. Does it sound like you?
ABOUT CIC & CIC BERLIN
CIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 111.000 square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting.
CIC opened our newest location in Berlin in April 2024. The location became the third CIC Innovation Campus in Europe, serving as a strategic addition to our campuses in Warsaw and Rotterdam, and an integral part of our global expansion plan.
The campus spans 13,000 square meters and features a combination of large, medium, and small private offices and shared workspace, event space, and a range of shared amenities. CIC intends to build on the location’s deep commitment to innovation and bring our distinct approach to enabling startups, scale-ups, corporations, and public entities to thrive.
Learn more about us here.
YOUR DAY-TO-DAY WORK
Events are crucial for community engagement, offering connections and insights through industry-specific gatherings, startup workshops, and diversity initiatives at CIC. You will work closely with the Event Manager and collaborate with Concierge, Operations, and Sales teams.
Potential responsibilities will include:
- Coordinating event details from vetting requests to execution, adhering to policies and communicating clearly under tight deadlines. Use coordination tools like Tripleseat and Hubspot to support a well organized workflow.
- Providing support and troubleshooting for event hosts and attendees, acting as a proactive ambassador during events.
- Overseeing AV equipment setup and operation, arranging furniture, and ensuring event spaces are reset and well-stocked.
- Building relationships with multiple stakeholders, including the CIC team and clients, and staying updated on industry trends.
- Coordinating with building contacts to keep event areas secure and tidy.
- Adapting to various needs and roles as dictated by the worksite, community, and Events leadership, aiming to improve client experiences.
ABOUT YOU
As an Events Coordinator, you are inherently service-oriented, energetic, and adept at juggling multiple tasks with grace. Your exceptional organizational skills and ability to communicate clearly make you a natural at coordinating events and building relationships. You thrive under pressure, adapting seamlessly to changes, and always ready to think on your feet. Passionate about the power of events to connect and inspire, you're eager to bring your creativity and problem-solving skills to enhance our community's engagement.
YOU HAVE
- Ideally at least 1-2 years of professional events experience.
- Availability to work as early as 8:00 am and as late as 9:00 pm. Shifts will be 8-hours long and are set three or more weeks in advance. Your flexibility is required as the schedule may be adjusted with advanced notice based on clients' needs.
- Availability for and willingness to work on some weekends.
- Ability to legally work in Germany. CIC is unable to sponsor visas for this role at this time.
- Fluency in English.
- Communicative German is a plus.
Expectations include:
- Work hours at CIC Berlin involve flexibility due to our dynamic events, occurring from 8:00 am to 9:00 pm, Monday to Friday. Event Coordinators work 8-hour shifts within these hours, with shift times varying. Expect to support a weekend event roughly once a month.
- Physical activities on the job require frequent use of hands, good vision, and involve hosting events, moving and setting up AV equipment, tables, and chairs. It also includes significant computer work, navigating through various documents and platforms.
OUR OFFER
- Employment contract.
- Commuting / Transportation allowance.
- Gym card.
- Private pension plan.
- Allocated budget for training (customized to specifi