Jetzt bewerben: Conference and Events Coordinator bei EUMETSAT in Darmstadt

Within the Strategy, Communication and International Relations Division (SCIR), the Conference and Event Coordinator will be responsible for the organisation of a wide range of virtual, hybrid and in-person events organised by EUMETSAT alone, in partnership or on behalf of the EU Copernicus programme, and for the coordination of EUMETSAT’s contributions to exhibitions and other events.

• Plan and organise in-person, online and hybrid events and conferences, including the monitoring of an event budget and coordination of multiple EUMETSAT events at once;
• Liaise with internal stakeholders, organising and programme committees, international partners, sponsors as necessary to discuss and plan event specifications such as format, budget, administrative details and special requirements;
• Create and update event websites with the support of graphic design experts, setting up of the registration and abstract submission pages;

• Handle day-to-day administration and logistics of events, including: registration monitoring, organising travels for sponsored participants, researching and selecting suppliers, booking venues and other services, planning and organising of networking events;
• Interaction with participants, speakers, including preparation of invitations, announcements, information packages, conference guidelines,;
• Compile of meeting analytics, post-events evaluations and lessons’ learnt reports.

• Proven experience with conference and event management, preferably in a scientific, technical and/or international environment;
• Advanced knowledge of PowerPoint, Acrobat and Excel.
• Proven experience of online meeting platforms and conference management tools, and any other IT and media tools supporting conference organisation;
• Strong writing skills to develop conference material: announcements, website content, meeting guidelines, news bulletins;
• Project management skills, with attention to detail, documentation and accuracy, and ability to coordinate multiple parallel tasks/activities;
• Ability to work in a team, but also autonomously against set targets;
• Excellent interpersonal and diplomatic skills as required to interact with a range of interfaces, from senior management and partner institutions, to employees and suppliers.

Please note the interviews for this position will take place in September 2023.