Zusammenfassung

Adidas in Herzogenaurach sucht einen erfahrenen Senior Administrative Assistant (m/w/d) zur Unterstützung des Teams bis zum 30.09.2024. Der ideale Kandidat bietet umfassende administrative Unterstützung, verwaltet die Korrespondenz, koordiniert Termine und Reisen und unterstützt bei Projekten. Die Rolle umfasst auch die Bearbeitung von Kostenstellen, die Pflege von Daten und die Unterstützung des Teams in verschiedenen operativen Aufgaben. Gesucht wird eine serviceorientierte Persönlichkeit mit sehr guten Deutsch- und Englischkenntnissen sowie fundierten MS Office-Kenntnissen.

Stellenausschreibung

Purpose & Overall Relevance for the Organization

Offer first-class administrative support to the superior and their department, ensuring the function's efficient management on a daily basis.

Key Responsibilities

Manage routine correspondence with accuracy and speed.
Format, type, and edit diverse materials, including memos, reports, and confidential documents.
Maintain and update department files, organizational charts, and subscriptions.
Handle telephone calls, monitor mail, and manage department e-mail accounts.
Support the team in creating announcements and newsletters.
Assist in creating/revising presentations.
Schedule internal and external meetings/conferences.
Coordinate all travel arrangements, including flight and hotel bookings, visa securing, and airport pick-up.
Complete travel expense reports efficiently.
Manage the department cost-center, including budget monitoring and invoice approval.
Serve as the key contact for information management, ensuring the intranet is current.
Assist in and coordinate projects as requested.
Handle assigned operational tasks under supervision.
Provide general support to the team and management.
General tasks:
- Order office supplies.
- Administer the shopping platform, including creating shopping carts and placing orders.
- Coordinate and administer investment requests and inventory numbers.
- Manage investment applications and invoice re-booking.
- Maintain master data for temporary employees and externals.
- Coordinate video conferences.
- Maintain data systems.
- Support office setups and moves.
- Maintain vacation overview for the team.
- Proofread documents/presentations.
- Understand and provide information about standards and processes.

Knowledge, Skills and Abilities

Strong working knowledge of Microsoft Office (Excel, PowerPoint, Word, Outlook).
Excellent command of German and English.
Effective communication skills.
High level of service orientation.
Good understanding of numbers.
Excellent organizational skills.
Advanced SAP and PC software skills.
Knowledge of new media & applications.

Requisite Education and Experience / Minimum Qualifications

3 years of administrative experience.
Fully qualified and trained in administrative tasks.
Combined theoretical and practical knowledge of company policies.
Basic knowledge in related job areas.

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL

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🗓️ Senior Team Assistant (m/w/d) – Adidas Herzogenaurach (befristet)

Stichworte

Zusammenfassung

Benefits und Qualifikationen

Stellenausschreibung

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