Stellenausschreibung

Purpose & Overall Relevance for the Organisation:

Provide a high level of administrative support to the (Vice President and his/her department to ensure efficient management and running of the function on a day to day level.

Key Responsibilities:

Take charge of all kind of correspondence independently, to ensure timely and accurate response
Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
Maintain and update department files, records, (organizational) charts, subscriptions and publication
Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts
Create announcements and newsletters
Create presentations
Schedule internal and external meetings/conferences
Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
Complete travel expense reports
Handle the department cost-center on a global level, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
Proactively/ independently carry out special projects and assignments
Assist in and coordinate projects and assignments as requested/directed (please give examples)
Take over administrative and coordinative tasks of department members as requested
Handle assigned operational tasks of respective department under supervision
Check and correct problems in existing systems and processes that are not immediately evident
Administrative responsibility for trainees (e.g. BMP) in order to ensure achievement of given adidas internal training targets as well as for temporary employees within respective department
Support team as well as management

General tasks:

Order office supplies
Administration of the shopping platform incl. creation of shopping carts, placing orders, adding & maintaining materials and suppliers, control of orders, booking of incoming orders and preparation of invoice controlling. If necessary, internal & external requests for quotations
Coordination and administration of investment requests and inventory numbers, checking invoices in collaboration with SSC
Administration of investment request workflow
Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone, or Blackberry) and invoice re-booking
Maintenance of master data for temporary employees (
Coordination and administration of video conferences.
Maintain data systems as directed
Supporting office setups and moves within HQ
Maintain vacation overview for team
Proof reading of documents/presentations
Understands and provides information about standards and processes

Knowledge, Skills and Abilities:

Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
Very good command of German and English both written and spoken
Very good communication skills
High level of service orientation in dealing with internal and external stakeholders/customers
Good understanding of numbers
Good organizational skills
First project management experience preferred
Excellent SAP knowledge
Excellent PC software skills
Excellent knowledge on new media & applications

Requisite Education and Experience / Minimum Qualifications:

6 years of experience
Experienced in job and fully qualified/trained
Combined theoretical and practical knowledge incl. company policies and practices
Good knowledge in related job areas

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: E

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