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Werde Administrative Assistant (location: Limburg an der Lahn) bei Merit Medical Systems Inc in Deutschland – Dein Traumjob wartet auf dich
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Merit Medical Systems Inc.
Deutschland
Stellenausschreibung
Why Merit?
At Merit Medical, our mission is to create innovative medical devices that improve lives. Our goal is to hire and develop people who want to build something special through hard work, team effort, and commitment. Together, we are making a difference in the lives of patients around the world.
SUMMARY OF DUTIES
Performs various administrative or secretarial tasks as an assistant to the Regional Vice President DECH and the DECH Management team. ESSENTIAL FUNCTIONS PERFORMED
- Responds and screens to routine telephone requests and incoming correspondence which generally have standard answers and refers calls to appropriate staff.
- Makes appointments and arrange meeting rooms as needed.
- Perform Routine clerical duties photocopying materials filing and typing. Requisitions supplies, printing, maintenance, or other services. Types, takes and transcribes dictation, and establishes and maintains office files.
- Performs other related duties and tasks as required.
- Response to requests concerning office procedures and determines which requests should be handled by the Regional Vice President of DECH or other departments within DECH or Maastricht HQ and Galway.
- Core point of contact for the DECH Management Team to Maastricht (HR, Travel, Cars, IT) and Galway (Finance).
- Support with internal and external meetings, makes arrangements for meetings and conferences organized within and requested by the DECH Team.
- Key Point of Contact for Compliance in DECH (attending regular Trainings)
- Key Point of Contact for Local Service Partners (e.g. Tax Consultant) in close collaboration with Finance.
- Key Point of Contact for Car Leasing in close collaboration with Maastricht
- Support significantly the Onboarding of New Hires In charge for daily Post and redirect them to the appropriate departments.
- Support the RVP in all admin belongings – also presentations and communications.
- Maintain Email Distributions Lists and Org Charts.
- Process incoming Invoices (Book and send to the correct person for Approval) on a daily base in consultation of the RVP-RSM so Finance can process invoices in a timely matter.
- Process and prepare invoices in the ErP/PO system for processing and approvals in consultation of the RVP-RSM.
- Answer any questions from the Finance and GL accounting Team in Galway in case of invoice content and reminders.
- Support/Coordination of C-Shows together with HQ.
- Support/Coordination of Meetings together with HQ.
- Support/Coordination of T&E together with HQ.
SUMMARY OF MINIMUM QUALIFICATIONS
- Minimum of two years administrative experience.
- Demonstrated computer skills preferably spreadsheets, Outlook, word processing, database and other applicable software programs.
- Excellent organizational skills and the ability to coordinate and maintain filing and office systems.
- Strong interpersonal skills and the ability to communicate well, verbally and in writing, with others.
- Demonstrated human relations and effective communication skills.
- Language requirements:
- Fluent German in oral, written and communication skills
- Good commend on spoken and written English.
COMPETENCIES
- Clerical/office/typing
- Computer/technical
- Report generation
- Customer service
- Supply/printing/maintenance requisition
We are Global
Founded in 1987, Merit Medical Systems, Inc. is a leading manufacturer and marketer of proprietary disposable medical devices used in interventional, diagnostic and therapeutic procedures, particularly in cardiology, radiology, oncology, critical care and endoscopy. Merit serves client hospitals worldwide with an international sales force and clinical support team totalling in excess of 500 individuals. Merit employs approximately 6,300 people worldwide.
Merit Medical EMEA currently has over 300 employees, spread over more than 20 countries in the EMEA region.
Merit Maastricht (The Netherlands) is the European Headquarters and Distribution Center of Excellence. Much of Merit Medical’s world-class customer service happens here along with our excellent physician training courses. More than 100 employees work at this growing Merit campus and e
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